Every academic year, teachers have to write reports for students detailing their learning strengths, summarizing their assessment results, and giving advice regarding the next steps they and their parents should take. If you want to write such reports, here’s how.
#1 Make a Checklist
First, you must make a checklist of what you want to include in the report.
In the most general terms, the report aims to explain to the student’s parents how well the student has been performing at school and provide advice for further steps.
This means you will want to include some standard sections with general information on the student’s performance, but you can add sections of your own.
A checklist of everything you want to include will help you create an outline you can follow when writing the report.
Some sections and pieces of information you will want include an overarching statement or summary, student achievements, areas of improvement, evidence of judgments, explanation of performance metrics, learning goals, and further steps.
#2 Talk to Students
Before you start writing the reports, you must talk to the students to get insights you might not have noticed.
You need to confirm your judgments with them, though you don’t necessarily have to disclose what you will write in their reports immediately.
Ask them about their own opinions on their performance. What do they lack? Where did they succeed? What are their goals for the future? What are they concerned about?
What are they satisfied with or proud of? No matter how well you know your students, you might need to include some puzzle pieces.
#3 Get Professional Help
If it is your first time writing reports, you should get professional help.
By working with experienced writers and editors, you can create well-crafted reports that include all the essential information about the students and advice for their parents to follow.
You can hire expert writers and editors from the writing service Trust My Paper. The agency is well-known for consistently delivering writing and related services at the highest level for an affordable price.
#4 Use Your Voice
If you decide to write the reports independently, you should use your voice as a teacher.
One of the biggest mistakes teachers make is making the reports sound unbiased and formal, making them dry and unengaging. Sometimes, the reports end up sounding passive-aggressive.
To avoid this, find your writing voice and use it. Of course, you still need to be formal in your wording, but you can let your emotions show through.
After all, aren’t you genuinely concerned about a student failing their exams? Being empathetic and showing this will reassure parents that you are trying to help the student.
#5 Be Concise and Precise
Just like you don’t have much time to write the reports, parents likely won’t have much time to read them.
That’s why it is essential to be concise and precise with everything you write in your reports. If you can say something in one sentence, there is no need to write a paragraph about it.
Always look for ways to summarize whatever you want to say. You can also use graphs, illustrations, infographics, etc., to demonstrate processes or data.
For example, grades can be displayed in the such way instead of describing them in written form. Don’t shy away from using visuals!
#6 Explain Metrics
Speaking of grades, you must explain the metrics you use in the reports.
Parents must clearly understand what you are discussing, why it is essential, and how you arrived at particular conclusions. This is why whichever metrics you choose, you must explain them as clearly as possible.
You can have a separate section with explanations or explain the metrics as you talk about them.
Consider adding explanations in bubbles on the borders of the reports where space is available. This way, you can use all the space in the reports in a smarter way.
#7 Utilize Helpful Tools
In the age of technology, there is no need to do all the work yourself. You can utilize all kinds of tools to help you:
- Use the AI essay writer Write My Essays to generate some parts of your reports.
- Try Grammarly for proofreading and editing your reports.
- Learn to use Canva to design your reports and make them visually appealing.
#8 Proofread and Edit
Once you have finished writing a report, you can’t send it to the parents already. You still need to proofread and edit it.
As noted in the previous tip, you can use Grammarly to help you with this. Make sure to find and correct all the linguistic issues and any factual information that is wrong, inaccurate, or outdated.
#9 Get Feedback
One more thing you should do to finalize your reports is to get feedback on them. Let another teacher read them at least once to confirm your writing and make suggestions.
If there are just a few issues, you can take the advice from your colleague and use it for future reports. If there are still too many problems with your reports, you might have to rewrite them.
#10 Communicate with Parents
After you send the reports to the parents, you must communicate with them. Let them ask questions if they have any – and answer them honestly.
Discuss their future steps and talk with the student. Remember to be empathetic and to look for solutions to make the student’s learning journey more accessible and enjoyable.
Wrapping Up
All in all, writing teacher reports for students is relatively easy. The more practice you get, the better you will get at report writing. Use the tips in this article to help you start and create detailed teacher reports.
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